Tag Archives: Xerox

Improve Productivity with Simplified Scanning

Scanning used to be a cumbersome process that involved numerous steps:

  • Locate and scan the paperwork
  • Create a new folder on your desktop
  • Name the folder
  • Move the scanned paperwork to the folder you created
  • Name the file

Thanks to Web Capture Service from Xerox, scanning functionality has improved to make the process easier for the many companies that have discovered the convenience and added security of digitized documents. Web Capture Service combines app and scanning technology, providing the same level of ease and convenience people experience with their smartphones. Documents can now be scanned into web applications, making the time it takes to enter business data into programs like QuickBooks Online, Microsoft Office 365 and Google Apps significantly shorter and easier.

Reduce the Number of Steps Required for Scanning Documents

Small and medium businesses, when surveyed, indicated that most capture applications are too expensive, complicated and tedious. Xerox Web Capture Service, however, allows users to insert the information on their document directly into almost any web application that requires a document to be attached, making the process quicker and easier.  To simplify things even more, Web Capture Service works with any scanning device (including non-Xerox) and operates as a cloud service right from your desktop.

Scanning | Xerox Web Capture

 

Cut Your Scanning Time in Half

Not only does Web Capture simplify the process of document management by automatically triggering scanning via an easy-to-use browser plug-in, it also makes it easier to scan multiple files thanks to the ‘follow-me’ scan repository. This process both eliminates steps and improves productivity by cutting the time it takes to go from scanning to working and also reduces the risk of errors. Removing numerous naming and storing steps creates a more efficient and reliable workflow. Multiply the number of eliminated steps by the number of employees you have and you will begin to see the cumulative benefits of Web Capture.

You can even scan a large volume of paperwork by enabling Web Capture on your Xerox ConnectKey® enabled MFP and scan directly to the Cloud. Once stored there, you simply drag and drop those docs into your business application. It really is that easy.

Boost Productivity with Xerox Web Capture

Want to learn more about Web Capture and how your company can begin using this productivity boosting feature? Fill out the form on our contact page or give us a call at 866-665-7604 to initiate your no-strings-attached business assessment today.

Improving Your Bottom Line With Smarter Document Management

Repro Products, Inc., Atlanta’s exclusive Xerox Agency, has some proven methods to help you cut business expenses through better document management. Many of these are quite simple and can be put into practice immediately, meaning you can start saving money right away.

Reduce Print Costs

With businesses spending approximately 3% on printing, this is the third largest business expense behind rent and payroll. If your company is like most companies, you underestimate how much you’re spending on printing by around 40%. There are some simple strategies, like printing on both sides of the paper whenever possible and restricting color printing, that are good places to begin saving money. Xerox printers let you set permissions and restrict color printing to specific documents, departments or employees.

Almost half of printed pages are discarded and another 20 percent are never picked up from the printer at all! Eliminate unneeded printing with Xerox printers that don’t print until the user validates the print job with a PIN code they enter at the printer. The page that was never printed is the biggest savings of all.

Although the above strategies will provide some savings, engaging Repro Products to outsource your print management is the most effective way to reduce your print costs. A managed print services (MPS) strategy can cut your costs by up to 30%. You will also get a single point of contact who can manage your vendors, handle supplies ordering and provide a detailed understanding of your print environment. We will also provide support and advise you on industry-standard best practices. Contact us to find out more about managed print services.

Assess Your Equipment Needs

When you want to cut costs, your hardware is another expense you need to examine. A print assessment by Repro Products can identify opportunities to save money while boosting efficiency. If your organization can’t immediately determine how many printers are in your office, where they’re located or who is printing on them, an assessment is the first step you need to take.

While it may seem counter-intuitive to spend money on new equipment in order to reduce costs, outdated office equipment can be an unnecessary drain on your budget. Dated equipment is inefficient and is likely the source of many costly repairs. A print assessment can also tell you the best placement of your devices for the teams they serve in order to achieve optimum utilization.

Go Digital

Digitizing documents and storing them in the cloud reduces expenses by decreasing printing and by improving productivity. Digitization can eliminate paper from how you invoice, report financials, manage legal and human resource forms and handle other time-consuming processes. It reduces your office space needs as well since you’ll have fewer physical records to store.

Xerox Web Capture Services automates and scans documents for immediate use without the additional steps of creating files, renaming documents and importing to an applications.  Now scanning is easier than ever, eliminating a difficult learning curve and making your transition to digital easier than you may imagine. It also works with any brand of scanner so you won’t need to invest in new ones. Xerox printers using ConnectKey Technology® let you scan and print documents directly to and from cloud storage apps like Microsoft 365 and Dropbox which is a huge time saver.

INTERESTED IN A NEW XEROX PRINTING DEVICE FOR YOUR BUSINESS?

Need help choosing a document management solution for your office?  Contact Repro Products, Inc., Atlanta’s Exclusive Xerox Agency, for a needs assessment by clicking here. We look forward to working with you and helping you improve your bottom line.

5 Reasons To Upgrade To A Multifunction Printer

Say goodbye to ancient, one-trick pony printers and say hello to the next generation of printers that encompass all of your office functionality in one device. The modern printer is a multifunctional tool that delivers a myriad of services to increase your office productivity. Today’s multifunction printer (MFP) is not limited to just printing, but instead it is capable of scanning, faxing, printing and more to consolidate your office workflows to just one machine.

The newest generation of MFPs even support apps that improve security, provide language translation and more to free your workers for other tasks. Learn how one piece of office equipment can support and help grow your business in an increasingly deadline-driven work environment.

Here are 5 reasons why a multifunction printer is vital for your business.

1. Increase Efficiency

Think of your printer as a member of your team. Your printer is a cog in the wheel of the workflow process that you need to run as smoothly as possible without any hiccups. Not only will an MFP print more quickly than your standard printer, but it will also allow you to perform multiple office functionalities with one machine, allowing you to save time and boost your company’s productivity.

2. Enhance The User Experience

People depend on printers at work every day, so all interactions with your printer should be as user-friendly as possible. This means that every feature of your printer should be intuitive so that it is easy and straightforward to use. This also means that if any issues arise with the printer, that the user can be easily guided as to how to fix the problem and continue with business as usual.

3. Save Time

An improved user experience ultimately saves you time and money by making each phase of the printing process as simple and painless as possible. According to Xerox, the average worker in the U.S. with a shared central printer spends three minutes waiting for a print job. This might not sound like much, but that adds up to 13 hours a year!

4. Customize Your Device

Easily personalize the interface for each MFP user. Each user has the ability to manage their print jobs and create a customized experience that works for them. Users can quickly access documents they need to print, scan or fax from cloud services like Dropbox, Google Drive or OneDrive. They can even connect to your MFP from all devices with the latest mobile technologies.

5. Improve Customer Service

MFPs allow customers to be delivered forms, contracts, proposals etc. on the spot at the point of service or contact. For instance, a statement of work could be generated online, printed out during a meeting for a client’s signature and then scanned back into the system. This is the functionality of three devices being replaced by the use of one machine to expedite your workflow and ultimately improve your customer service.

MFP | Repro Products

Catapult your business into the digital age with the latest generation MFP. Not only will you be cutting costs, streamlining operations and increasing your office efficiency, but you will have the added bonus of creating more physical space in your office by shrinking the size of your print corner. One MFP will replace the need for three separate machines. The upgraded functionality of your printer will cause a ripple effect that ultimately results in better business and faster service for your customers.

Need to upgrade your printer? Let us help!

If your printer is slowing down the productivity of your office or you have simply outgrown the functionality of your current printer, then check out these MFP options. If you need help figuring out what MFP would best suit your business functionality, then please contact us and we can help you choose the best option tailored to your specific office needs. We look forward to helping you choose a printer that will play a crucial role in enhancing the performance of your business.

Future of Work – Lunch & Learn

Location: Maggiano’s Little Italy @ Perimeter Mall [click here for map]
Date: November 2nd, 2017
Time: 11:30 a.m. to 1:00 p.m.
Cost: Free

Come enjoy lunch at Maggiano’s while you get a glimpse into the future of digital work with Repro Products, Inc. and 4ColorLaser, your local Xerox Agents and Platinum Document Technology Partners. Let us show you how the newest Xerox technology will help your company improve its processes by streamlining and automating workflows.

Highlights of The Future of Work:

• Cloud, mobile, security and apps that optimize your work

• Distributing documents wherever you want in seconds

• Indexing and filing documents as readable, searchable and editable PDFs

 

Seating is limited at this free event. Please RSVP by October 26th to reserve your seat and qualify to win the gift card.

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